Tournament Day 2015

Please refer to this page regarding what to expect on tournament day.  A tournament map with relevant tournament-day information is available here, a printable complete campus map is available here, and an interactive online campus map is available at map.mit.edu.

Shipping
Teams may ship items to MIT in advance of the tournament.  A few important things to note:
 Please notify us (scioly@mit.edu) with an inventory of items and number of boxes you are shipping before you ship them.
 MIT Mail Services charges a fee for temporary storage of the items.  Science Olympiad at MIT will pay up-front for these costs, but please reimburse us $20 by cash or check (payable to Science Olympiad at MIT) upon check-in at the tournament if you ship items to MIT.
 MIT Mail Services closes for the weekend at 7:00 p.m. on Friday, January 23, so you must arrive at MIT and pick up your items in building WW15 prior to that time.  It is the responsibility of the team to pick up its own shipped items.
 Ship items to (it is important that you include the tournament name in the address):
Conference Name: Science Olympiad at MIT
350 Brookline Street
Cambridge, MA 02139

Tournament T-Shirts
Tournament tshirts were on sale for $12 each.  You can view the design hereTshirts will be delivered to teams on the day of the tournament, at which time payment will be due by cash or check.  A limited quantity will be available for purchase on-site.

Drop-off and Parking
Drop-off information, location, and maps are available on our Hotels & Parking page.  Please have buses drop off students along Amherst Street (facing west). Please note that Amherst Street is a one-way street only accessible from Massachusetts Avenue.  Please unload buses as quickly as possible, as Amherst Street is a small space and quick turnover will help all teams unload in time for the beginning of the tournament.  Buses may then proceed to any one of the parking locations indicated on this map.

Individuals or teams arriving at the tournament by car may park for free, without a permit, in any of the seven lots listed under “Parking at MIT without a Permit” near the bottom of this page.  Among those seven lots, the building 44/46 lot is closest to the main part of campus.

Teams should enter MIT through building 7 (77 Massachusetts Avenue) and proceed directly to their homerooms.  A tournament map is available here and a list of team homerooms is available here.

Check-in
One coach from each team must check in at tournament headquarters, 10-105 (Bush Room), no later than 8:00 a.m. on tournament day.  Teams arriving the day before the tournament may check in at tournament headquarters between 7:00 p.m. and 8:00 p.m. on Friday, January 23.  At check-in, coaches must submit the following:
 A liability/media release form for each student, completed and signed by the student’s parent or guardian.  Students without a completed liability/media release form will not be allowed to compete.
 A team roster form, listing the 15 students who will be competing.  The names on the form will be checked against the names on the liability/media release forms.
 Payment for t-shirts ($12 per t-shirt) and/or storage of shipped items ($20 per team) if applicable, by cash or check payable to Science Olympiad at MIT.

At check-in, we will provide coaches with a set of schedules, maps, and other documents with important information about tournament day.  We will also give each coach 15 wristbands to distribute to competing students.

Impound
Impound is located at respective event locations and closes promptly at 8:30 a.m.  Air Trajectory, Bungee Drop, Compound Machines, It’s About Time, Protein Modeling, and Scrambler must be impounded per the event rules.

Wristbands
As is the procedure at the national tournament, each coach will be given 15 wristbands to distribute to competing students.  Students may be asked to show their wristbands to event supervisors and will not be allowed to compete without a wristband.

Homerooms, Event Locations, and Event Schedule
Each team has been assigned a homeroom.  Please be considerate of the rooms and clean up the rooms thoroughly at the end of the day.  Science Olympiad at MIT will be hit with huge cleaning charges if rooms are left too messy, so please help us avoid this!

A complete schedule of events, including event locations, is available here.  Teams must compete in the time block to which they have been assigned by team number.  A tournament map is available here.

Sign-up for mechanical events will take place online at http://esus.us/mit/login.php beginning at 4:00 p.m. Eastern time on Tuesday, January 13, 2015.  Usernames and passwords were sent at 5:00 p.m. on Sunday, January 4, 2015, to all coaches designated “Coach 1” on the original registration form.  Please check your spam box if you did not receive this email (it’s frequently sorted into spam by accident), and contact scioly@mit.edu if you still do not find it.  If you are bringing two teams to the tournament, you should have received two separate emails with separate login information for each team, and you must sign up for each team separately.  Teams that do not sign up by 11:59 p.m. Eastern time on Friday, January 23, 2015, will choose from remaining available time slots at check-in on tournament day.

Forensics is located in building N52, two blocks north of main campus on Massachusetts Avenue. Students may walk to N52 on their own, or may meet a member of the tournament staff in the lobby of building 7 at 8:20, 9:35, 10:50, 12:05, 1:20, or 2:35 (10 minutes before the start of each event period) to walk to building N52 together.

Hospitality/Coaches’ Room and Lunch
Free boxed lunches will be provided for coaches and event supervisors in 10-105 (Bush Room) beginning at 11:30 a.m. on competition day.  For students, there are several lunch options.  First, there are several fast food-style restaurants in building W20 (including Subway, Japanese, Middle Eastern, Indian, Mexican, Dunkin’ Donuts, Pizza/American, and a Convenience Store).  A second recommended option is ordering food for delivery — inexpensive nearby pizza options include Domino’s and Cinderella’s.  Food should be delivered to and picked up at 77 Massachusetts Avenue, Cambridge, MA 02139 (building 7 on the map). The third option, of course, is for students to bring their own lunches from home.

Campus Tours
Guided tours of MIT’s campus will be offered for interested students at 11:00 a.m. and 2:45 p.m. on tournament day, beginning and ending in the lobby of building 7.  Tours will last 75-90 minutes, so students on the 11:00 a.m. tour will be unavailable to compete in events during both the 11:00 a.m. time block and 12:15 p.m. time block, while students on the 2:45 p.m. tour will be unavailable to compete in events during the 2:45 p.m. time block.  Capacity of these tours will be limited to 50 students at 11:00 a.m. and 50 students at 2:45 p.m., and a sign-up sheet will be posted at a to-be-announced time and location the morning of tournament day.  We ask that students, parents, and coaches from the Boston area kindly allow out-of-town attendees priority on the tours, since MIT offers campus tours almost every weekday throughout the year.

Alternatively, students, coaches, and parents may take a self-guided tour of MIT’s campus using the suggested route on the official MIT Mobile smartphone app (free for iOS and Android) or in hard copy at http://web.mit.edu/institute-events/events/privategrouptour/150WalkingTour.pdf.

Scoring and Arbitration
The tournament will be scored by the national policies and procedures outlined here.  Scoring headquarters will be located in 10-105 (Bush Room).  Scoring questions or irregularities should be brought by a coach to the attention of the tournament organizers located in 10-105 no later than the beginning of the awards ceremony at 5:00 p.m.  Matters requiring arbitration will be resolved by a committee consisting of Connor Duffy (Tournament Director), Kenny Friedman (Director, Finance), and Stephen Tang (Director, Logistics).  Decisions of the arbitration committee are final, and the results announced at the awards ceremony are final.

Awards Ceremony
The awards ceremony will be held in Kresge Auditorium (W16-109) and will begin at 5:00 p.m.  Attire is casual — we expect that most students will wear the same clothes that they wore to the competition.  If possible, teams should bring all their belongings to the awards ceremony so that they can proceed directly to buses at the conclusion of the ceremony.  Dr. Dustin Schroeder, radar geophysicist at the NASA Jet Propulsion Laboratory, will give the keynote address, followed by short remarks from Ms. Latasha Boyd of the MIT Admissions Office.  We also welcome special guest Dr. Peter J. Lu, National Science Olympiad Advisory Committee member and research associate at Harvard University.  Medals will be awarded to the top six teams in each event and trophies will be awarded to the top six schools at the tournament.  Only the top-placing team from each school will be considered for a trophy.

Event Materials
Teams may pick up their marked-up exams from the stage at the conclusion of the awards ceremony.  Answer keys for written events will be distributed online shortly after the tournament.

 

CONTACT INFO

Science Olympiad at MIT

P.O. Box 397115

Cambridge, MA 02139

Email : scioly@mit.edu