Tournament Logistics 2018
Please refer to this page regarding logistics for the 2018 tournament.
Before the Tournament
Please review the steps here and make sure that you have submitted all the necessary forms before January 4th, 2018.
- A tentative event schedule is available here. Teams must compete in the time block to which they have been assigned by team number.
- We are using Avogadro for our tournament again this year to schedule timed and build events. Self schedule sign-ups will open on January 4th, 2018 at 12:00PM ET. Here is a set of instructions on signing up for events with Avogadro. Please request to be a part of the tournament via Avogadro, and we will start adding you to the tournament this weekend.
- Competitors and coaches that will be on campus must fill out a Liability Release form and Photo Release form. For convenience, these forms can be submitted via Google Drive this year instead of on paper. Here are the links: Liability Release and Photo Release. It is important that every competitor and coach fill out both forms by January 4th, 2018.
- Competitors and coaches that will be on campus must fill out a Liability Release form and Photo Release form. For convenience, these forms can be submitted via Google Drive this year instead of on paper. It is important that every competitor and coach fill out both forms by January 4th, 2018.
- As part of the safety requirements for the tournament, we will need to temporarily put everyone on campus on the MIT Alert System in case of unexpected emergencies. This system will notify everyone via their cell phone if emergencies arise. In order to do this, we need each coach to send us a CSV file of full name and cell phone number of all coaches and participants at the tournament. Please fill out the template which was emailed out on December 15, save it as a .csv file, and send it back to us as soon as possible but no later than January 4th, 2018.
Tournament T-shirts are available for preorder here at $12 each. T-shirts will be delivered to teams at registration on tournament day, at which time payment will be due by cash or check (payable to Science Olympiad at MIT). A limited quantity will be available to purchase on tournament day at tournament headquarters, room 26-152.
The approximate dimension of the helicopters room are 82ft by 95ft with an approximately 25ft ceiling.
Here is a picture of the location.
This year, the MIT SciOly Invitational trial events will be Chem Clues, Code Busters, and Picture This. Teams can choose when they will participate in each event by using Avogadro. Sign-ups will open at the same time that self-scheduling for build and timed events on January 4th (see item 2 above). Any Science Olympiad student from the school may participate in a trial event (not limited to the 15 members for the main tournament)!
Some clarifications and resources for Chem Clue:
Each team will be given a packet of 25 slips, and each slip has 1-5 numbered on it. If the team guesses on clue 1, then they write the answer beside #1. The earlier a team guesses, the less points they get. The less points they get, the better.
- Chemistry themed Quizbowl questions are of a similar format to Chem Clue questions.
- The Elements by Albert Stwerka
- Organic Chemistry by Clayden
Food and Lunches
Free boxed lunches will be provided for coaches and event supervisors on competition day. For students, there are several lunch options. First, there are several fast food-style restaurants in building W20 (including Subway, Japanese, Middle Eastern, Indian, Mexican, Dunkin’ Donuts, Pizza/American, and a Convenience Store). There are also several nearby restuarants with counter service and/or pick up available. Flour Bakery, Saloniki Greek, and Oath Pizza can be found one block north along Massachusetts Avenue. Clover, Chipotle, and Panda Express are located in Kendall Square to the east. A third recommended option is ordering food for delivery — inexpensive nearby pizza options include Domino’s and Cinderella’s. Food should be delivered to and picked up at 77 Massachusetts Avenue, Cambridge, MA 02139 (building 7 on the map). The third option, of course, is for students to bring their own lunches from home.
Drop-off and Parking
Drop-off information, location, and maps are available on our Hotels & Parking page. Refer to the Drop-off and Parking Map for the locations of drop-off, pick-up, and bus parking.
Please have buses drop off students along Amherst Street (facing west). We recommend setting your GPS to 32 Massachusetts Avenue, Cambridge, MA to find the correct Amherst Street because there are two Amherst Streets in Cambridge. Please note that buses many only stop along Amherst Street westbound, accessible only from Massachusetts Avenue. Afterwards, buses should proceed to one of the two parking locations marked on the map, either 65 Waverly Street or 195 Albany Street. Buses should pick up students on Amherst Street at the conclusion of the awards ceremony in the evening.
Individuals or teams arriving at the tournament by car may park in any of the seven lots listed under “Parking at MIT without a Permit” near the bottom of this page. Among those seven lots, the building 44/46 lot is closest to the main part of campus.
Teams should enter MIT through building 7 (77 Massachusetts Avenue) and proceed directly to their homerooms. A list of team homerooms is available here.
One coach from each team must check in at tournament headquarters, room 26-152, between 7:15AM and 8:00AM on tournament day. Teams arriving the day before the tournament may check in at tournament headquarters between 7:00PM and 8:00PM on Friday, January 19.
- Prior to check-in, coaches must confirm that all students have submitted both the Liability Release Form and Photo Release Form. They can confirm that by submitting this form. We will be checking for this from each school prior to check-in. Students without completed releases will not be allowed to compete.
- At check-in, coaches must submit payment for pre-ordered t-shirts ($12 per t-shirt) if applicable, by cash or check payable to Science Olympiad at MIT.
- At check-in, we will provide coaches with a set of schedules, maps, wristbands, and additional documents with important information about tournament day.
There will be tours offered for Science Olympiad on Friday, January 19th at 4:00PM ET starting in the lobby of Building 7 (at 77 Massachusetts Ave.). These approximately 1 hour and 15 minute tours are brought to us by the MIT Admissions office, so if any students are interested in learning more about MIT or the college process in general, we highly recommend participating in these tours!
Alternatively, students, coaches, and parents may take a self-guided tour of MIT’s campus using the suggested route on the official MIT Mobile smartphone app (free for iOS and Android) or in hard copy here.
Scoring and Arbitration
The tournament will be scored by the national policies and procedures outlined here. Scoring headquarters will be located in room 26-152. Scoring questions or irregularities should be brought by a coach to the attention of the tournament organizers located in room 26-152 no later than the beginning of the awards ceremony at 7:00 p.m. Matters requiring arbitration will be resolved by a committee consisting of Katie Shade (Co-Director), Josh Segaran (Co-Director), and Kevin Tang (Committee Lead). Decisions of the arbitration committee are final, and the results announced at the awards ceremony are final.
The awards ceremony will be held in Kresge Auditorium (W16-109) and will begin at 7:00 p.m. Doors open at 6:00 p.m.; please be seated no later than 6:55 p.m. so that the awards ceremony can start on time.
As is the procedure at the national tournament, due to space constraints, up to 16 people per team (usually, the 15 competing students plus 1 coach) may sit in the awards ceremony main venue (Kresge Auditorium, W16-109) for the awards ceremony. Additional tournament attendees may watch a live streaming video of the awards ceremony in the overflow seating location, in the same building. Volunteers will direct you.
Attire is casual — we expect that most students will wear the same clothes that they wore to the competition. If possible, teams should bring all their belongings to the awards ceremony so that they can proceed directly to buses at the conclusion of the ceremony.
Medals will be awarded to the top six teams in each event and trophies will be awarded to the top six schools at the tournament. Only the top-placing team from each school will be considered for a trophy.